Payroll & Finance

The Perfect Payslip Template: What Should it Contain? | NZ Payslip Template

August 8, 2022
The Perfect Payslip Template: What Should it Contain? | NZ Payslip Template | Blog
Emily | PayHero Resource Author



New Zealand employers are not required to provide payslips to their staff. However, employees do have the legal right to see information about how their employer has worked out their wages, and to see time records relating to their hours of work.

So even though they don’t have to, most employers provide electronic or paper payslips to their staff each payday. And why wouldn’t you? Everyone loves to find out when they’ve been paid!

While the law doesn’t specify what information needs to be included on a payslip in NZ, we’ve got a tried and true payslip template here at PayHero that is used to pay tens of thousands of employees across New Zealand every week.


Here’s a standard NZ payslip template from our payroll software:


PayHero Payslip | Payslip Template NZ | Payslip Requirements


The perfect payslip template should contain:

  • Employee’s name

  • IRD number

  • Annual salary / hourly rate

  • Pay date and pay period

  • Salary and wages received for the pay period

  • Tax code and details of any other deductions made (PAYE, student loan, KiwiSaver, child care deductions etc)

  • Leave balances

You can find out more about NZ payslip formats here


Customise your payslip

PayHero has a range of templates available to use, and there is also some ability to customise them. You can add your company logo and change the email message sent with the employees payslip, or add notes to a specific employee’s payslip.

You can also choose which leave balances you show. The most helpful balance for employees to view is any annual leave available, including any leave accrued in advance. However, if you add the leave accrued balance to the company payslip template, employees may assume you’re happy for them to take leave in advance, rather than when they become entitled to it.


The smart way to do payslips

While anyone can use the payslip template offered, generating and automatically sending payslips from a payroll software like PayHero is the most efficient method. Employees can also view & download their payslips in the PayHero employee time portal

To discover how PayHero can help your business and employees, sign up for a free 14 day trial.

Emily | PayHero Resource Author



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