Payroll and HR Software NZ | PayHero and MyHR

Choosing payroll and HR software is an important decision for any growing business. An all-in-one platform might seem like the simplest way to manage payroll and HR. But when one system has to cover both, it may not offer the depth of functionality or support your business needs.

There’s another way to bring payroll and HR together. Specialist payroll and HR systems can integrate, keeping important employee information and processes in sync while giving you dedicated tools for each function.

PayHero combines powerful payroll software with built-in HR tools to manage the essentials, including onboarding, employee records and team management.

For businesses that need more specialised HR software and support, PayHero also integrates with MyHR. MyHR combines its own HR software with unlimited access to experienced HR advisers, bringing 13 years of NZ HR expertise alongside PayHero's 18 years of NZ payroll experience.

Here’s what PayHero offers, how it works with MyHR, and what to consider when choosing payroll and HR software for your business.

Payroll and HR have different jobs

Payroll and HR both deal with your employees, but they cover different responsibilities.

Payroll is about paying people correctly and on time. It includes pay rates and pay cycles, timesheets, wages, PAYE, KiwiSaver, leave and holiday calculations, payslips and payday filing with Inland Revenue (IRD).

HR is about managing the employment relationship. That includes employment agreements, onboarding, employee records, workplace policies, performance management and working through employment issues when they arise.

The two overlap every day. A new employee needs an employment agreement and payroll setup. A change to someone's pay needs to be recorded in HR and reflected in payroll. Approved leave needs to be accounted for when payroll is processed.

You don't have to compromise on either payroll or HR by choosing one provider to do both.

HR tools built into PayHero

Payroll is closely connected to the day-to-day management of your team. That's why PayHero includes a range of built-in HR tools alongside its payroll features.

Pay insights & benchmarking: Compare each employee's pay with market benchmarks for their job title, alongside their current pay and previous pay changes.

Onboarding and workflows: Collect new employee details, complete tax forms and manage onboarding tasks. You can also send policy updates and staff surveys.

Employee records and files: Keep employee details, employment agreements and important documents together.

Teams and managers: Organise teams and assign managers to oversee timesheets, leave and expense requests.

Employee self-service: Employees can request leave, check balances, submit timesheets and view payslips through the PayHero app.

When to add specialist HR software

PayHero covers many of the everyday tasks involved in managing your team. MyHR offers more specialised HR functionality, employment advice and support with complex employment matters.

Why integrate specialist payroll and HR software?

Integrating specialist systems lets you choose software that's right for your payroll and HR needs, while sharing the information required to keep the two connected.

More depth, less compromise

Payroll and HR each have their own complexities. Payroll software needs to handle the calculations, deductions, leave entitlements and pay patterns that determine what each employee receives. HR software needs to support the employment relationship, from agreements and onboarding to performance management and employment issues.

A system that covers both may suit some businesses. But breadth doesn't automatically mean depth in every area. Choosing specialist systems lets you assess each product on its own merits, then connect them where they need to share information.

Keep your people processes connected

Separate systems don't have to mean disconnected processes. When payroll and HR software integrate, relevant information can be shared between them, reducing double handling and helping keep employee records and payroll information aligned.

The key is choosing systems that work together where their responsibilities overlap, while allowing each to focus on its own area.

Flexibility as your business changes

Your business may need different things from payroll and HR as your team grows. Keeping the two systems separate gives you the flexibility to choose the features and support that suit each function. It also means you can assess changes to payroll and HR independently. If you decide to change one system in the future, you won't necessarily need to replace the other.

The right tools for the right people

In many businesses, the person running payroll isn’t the person managing HR. Payroll might sit with a bookkeeper or finance, while HR sits with an operations manager or HR lead.

Separate systems let each person work in software built for their job. They can also help keep sensitive information separate, so people only access the employee information relevant to their role.

How PayHero and MyHR work together

PayHero and MyHR have an established partnership that brings together payroll software and dedicated HR support in one connected setup.

Each product has its own role. PayHero manages payroll, while MyHR provides HR software and access to HR advisers. The integration connects key employee information and leave processes between the two.

PayHero: payroll software built for New Zealand businesses

PayHero payroll software handles pay calculations, employee pay details, leave entitlements, deductions and payday filing.

Built in New Zealand for New Zealand businesses, PayHero supports employees working variable hours, shifts and part-time patterns, with payroll and leave calculations that account for different work patterns.

Employees can clock in and out using the mobile app or submit timesheets, giving businesses different ways to capture the hours their teams work. PayHero also connects with Xero and other business tools.

And when you have a payroll question, PayHero's NZ-based support team is there to help.

MyHR: HR software backed by HR advisers

MyHR brings employment agreements, e-signing, onboarding, employee records, leave and performance reviews into one place. It also gives businesses access to MyHR's HR advisers, who can help employers work through performance concerns, disciplinary processes and other employment questions. Employees can access their own information and request leave, while managers can use a shared calendar to see who's away.

PayHero and MyHR

The PayHero and MyHR integration connects the two systems where payroll and HR overlap. When you onboard a new employee in MyHR, their details will flow through to PayHero; employees can view their PayHero leave balances in MyHR, and leave requests submitted through MyHR self-service flow through to PayHero. Once approved, those requests can be processed as part of payroll.

See the PayHero and MyHR integration guide for details.

Bring payroll and HR together in a way that works for your business

Payroll and HR need to share information, but they don't have to be the same product. With PayHero and MyHR, you can choose specialist software for each function, with payroll and HR expertise behind both. Their integration connects key employee information and leave processes, helping reduce double handling while each system does its job.

Explore PayHero payroll software or, if you’re already using PayHero, find out how to add MyHR to your setup.

FAQs

What's the difference between bundled and integrated HR and payroll?

Bundled software combines payroll and HR within one product. Integrated software uses separate products that share relevant information.

With an integrated setup, you can choose the products that best suit your payroll and HR needs, while sharing information between them can reduce double handling. The quality of the integration matters, so check exactly what information syncs and how the process works.

MyHR also explains the differences in its guide to bundled vs integrated HR and payroll.

Do I need separate payroll and HR software?

Not necessarily. An all-in-one platform may suit your business if its payroll and HR capabilities meet your needs. Separate specialist systems are another option, particularly if you want dedicated capability in both areas or already have payroll software that works well.

The important thing is to compare the features, support and integration, rather than assuming one setup is right for every business.

Is integrated HR and payroll software more expensive?

It depends on the products, features and support you need. When comparing costs, include both subscriptions, implementation, integration fees and ongoing support.

If you already have payroll software that works well, adding an HR system may be worth comparing with the cost of replacing both systems. Look at the total cost alongside the functionality you'll get.

Does PayHero include HR software?

PayHero includes built-in HR tools for onboarding, employee records, team management, pay insights and employee self-service. For businesses that need more specialised HR functionality and access to HR advisers, PayHero integrates with MyHR.